Privacy Policy

We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of NITTO KOHKI EUROPE GMBH.
Processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation ("GDPR"), and in accordance with the country-specific data protection regulations applicable to NITTO KOHKI EUROPE GMBH. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

1. General Information


1. Definitions
This data protection declaration is based on the terms used by the European legislator for the adoption of the GDPR. Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.
In this data protection declaration, we use, inter alia, the following terms:


1. Personal data
Personal data means any information relating to an identified or identifiable natural person ("data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.


2. Data subject
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.


3. Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.


4. Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.


5. Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.


6. Pseudonymisation
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.


7. Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.


8. Processor
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.


9. Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.


10. Third party
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.


11. Consent
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.


12. Customer data
Customer data may be personal data of any of the following natural persons:
1. Customers and clients, whether existing or potential, who are natural persons; and
2. Employees, officers, and other members of personnel of, and/or representing, customers and clients, whether existing and potential, who are entities or corporations



13. Business partner data
Business partner data may be personal data of any of the following natural persons:
1. Suppliers, vendors, service providers and agents, whether existing and potential, who are natural persons; and
2. Employees, officers, and other members of personnel of, and/or representing, suppliers, vendors, service providers and agents, whether existing and potential, who are entities or corporations


2. Existence of automated decision-making
As a responsible company, we do not use automatic decision-making or profiling.


2. Use of our website
The use of the Internet pages of NITTO KOHKI EUROPE GMBH is, in principle, possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
As the controller, NITTO KOHKI EUROPE GMBH has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.


1. Name and Address of the controller
Controller for the purposes of the GDPR, other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:


NITTO KOHKI EUROPE GMBH
Gottlieb-Daimler-Str. 10
71144 Steinenbronn
Deutschland
Phone: +49 (0)7157 989 555 -0
Email: Cette adresse e-mail est protégée contre les robots spammeurs. Vous devez activer le JavaScript pour la visualiser.
Website: https://www.nitto-kohki.eu

2. Name and Address of the Data Protection Officer
The Data Protection Officer of the controller is:


Tobias Flaig
IT.TEM GmbH
Industriestraße 4
70565 Stuttgart
Deutschland
Email: Cette adresse e-mail est protégée contre les robots spammeurs. Vous devez activer le JavaScript pour la visualiser.


Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.


3. Collection of data, processing purpose and legal basis
The website of NITTO KOHKI EUROPE GMBH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.
When using these general data and information, NITTO KOHKI EUROPE GMBH does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, NITTO KOHKI EUROPE GMBH analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject. The aforementioned data processing is based in our legitimate interest to display our website to you and to guarantee stability and security pursuant to Article 6(1)(f) GDPR.


4. Cookies
Our website uses cookies. Cookies are text files that are stored in a computer system via an Internet browser.
Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.
Through the use of cookies, NITTO KOHKI EUROPE GMBH can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.
By means of a cookie, the information and offers on our website can be optimized with the user in mind. Cookies allow us, as previously mentioned, to recognize our website users. The purpose of this recognition is to make it easier for users to utilize our website. The website user that uses cookies, e.g. does not have to enter access data each time the website is accessed, because this is taken over by the website, and the cookie is thus stored on the user's computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie.
The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.


5. Google Analytics
Our website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses cookies. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand. Only in exceptional cases the full IP address will be transmitted to a Google server in the USA and shortened there. On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide us with further services associated with website and Internet use.
The IP address transmitted by your browser is not merged with other Google data.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en
We use Google Analytics to analyse and regularly improve the use of our website. Through the statistics gained, we can improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the USA, Google is certified under the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework The legal basis for the use of Google Analytics is Art. 6(1)(f) GDPR.
Third party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436?1001. Privacy notice: https://policies.google.com/privacy?hl=en


6. Routine erasure and blocking of personal data
We process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.



3. Processing of customer data and business partner data
The provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. In the following, we inform about the processing of customer data and business partner data.


1. Joint Controllership
In processing of customer data, NITTO KOHKI EUROPE GMBH (see II.1, II.2 above) and its headquarters based in Japan, NITTO KOHKI CO., LTD. (http://www.nitto-kohki.co.jp/e/), work closely together. The parties have jointly determined the means in which this data is processed in the individual process stages. They are therefore jointly responsible for the protection of customer data and business partner data pursuant to Article 26 GDPR.
For the purpose of concluding and executing a contract, these types of data is exclusively processed by and under control of NITTO KOHKI EUROPE GMBH (see III.3 below) as the customer's (or business partner's, as the case may be) contractual counterpart. In addition, customer data and business partner data are processed by and under control of NITTO KOHKI CO., LTD. in their sales management system in order to monitor and analyze sales activities of NITTO KOHKI CO., LTD. and its affiliated entities including NITTO KOHKI EUROPE GMBH. The sales management system will facilitate the above-mentioned two (2) companies passing on to the other a limited set of categories of personal data. Personal data passed on in this regard is limited to the following:
1. Name, Residential address, Telephone number, Fax number, Email address, Credit card details, Employed-by/Assigned-to, Title, Business address, Contact details for Skype/Teams or other similar interactive communication services; and
2. Logs of inquiry/transactions/complaints from and responses to them and details of communication involved
The legal basis to share these customer data is Article 6(1)(f) GDPR. We have a legitimate interest in transmitting personal data within the group of undertakings for internal administrative purposes, as stipulated in Recital (48) of the GDPR. The European Commission adopted an adequacy decision on Japan enabling data transfers to Japan without any further specific authorization.
As part of their joint controllership under data protection law, NITTO KOHKI EUROPE GMBH and NITTO KOHKI CO., LTD. have agreed which of them fulfils which obligations under the GDPR. They hereby make available to the data subjects the information required under Articles 13 and 14 GDPR in a precise, transparent, comprehensible and easily accessible form in clear and simple language. They shall immediately inform each other of any legal positions asserted by the parties concerned. They shall provide each other with all information necessary to respond to requests for information. In exercising your rights as a data subject, please kindly be requested to refer it to NITTO KOHKI EUROPE GMBH whose contact details for this purpose are shown below.
  NITTO KOHKI EUROPE GMBH
  Attn: Personal Data Compliance Office
  Telephone: +49 (0)7157 989 555 -0
  Email: Cette adresse e-mail est protégée contre les robots spammeurs. Vous devez activer le JavaScript pour la visualiser.

Notwithstanding the contact point for the exercise of their rights designated as above, data subjects may receive the information from NITTO KOHKI CO., LTD. insofar as the joint control is concerned and the aforementioned sales management system may be involved.


2. Collection of customer data and business partner data, processing purpose and legal basis
Customer data, and business partner data as well, will be collected, stored and, if necessary, passed on by NITTO KOHKI EUROPE GMBH as far as, most typically, it is necessary in order to provide the contractual services. As a rule, the following personal data will be processed:

• Personal details (title, first name, surname, date of birth, occupation/industry and similar data)
• Contact details (address, phone/mobile/fax number, e-mail address);
• Customer history (or transaction history in the case of business partner data);
• Payment details;
• Information necessary in the context of the business relationship and transmitted by customer or business partner.

NITTO KOHKI EUROPE GMBH processes these data for the following purposes: For customer data:

• To send or provide, via email or by post or otherwise, marketing and promotional communications for or concerning Nitto Kohki's goods, services, products, offerings and events and/or those of other businesses partnering with Nitto Kohki, including catalog, flier, brochure, direct mail, publications, periodicals and other information, that might interest the recipient
• To fulfill, and manage and facilitate necessary transactions associated with, purchase orders placed for Nitto Kohki's goods and services and other kinds of merchandise (including those purchased or otherwise sourced from other businesses partnering with Nitto Kohki), including, for example, sending, via email or by post, order acknowledgement, invoice and statement for billing, and other documents
• To make contact, via email or by post or fax, or otherwise, to provide and offer aftersales services, including, but not limited to, maintenance, repairment, and provision of supplies, of goods and services sold or rendered, and to fulfill, manage and facilitate, and respond to requests associated with, such aftersales services
• To enhance and improve the quality and performance of goods and services, develop new goods and services, and customize and recommend existing goods and services
• To analyze sales and other transactional results and performance, to educate and train Nitto Kohki's employees, and to conduct surveys and researches as related to goods, services, products, offerings and events
• To produce internal statistical data to rely on and refer to as basic information resources for reference for developing new products, improving services and evaluating markets
• To respond to and communicate with inquiries
• To ask for product review and for survey by questionnaire, and recruit testers for products
• To comply with legal obligations and requirements as applicable and cooperate with regulators and law enforcement bodies regarding, for example, anti-money laundering, regulations on anti-social forces and anti-corruption, customs regulations and trade restrictions

For business partner data:

• To place purchase orders for, make requests and provide instructions as to, fulfill, manage and facilitate transactions relating to or associated with, purchase, supply, and provision of goods and services, products, consumables and other offerings, such as by sending order details and communicating for the status of payment process via email or by post or fax, or otherwise, and by arranging for payment by way of bank wire-transfer
• To analyze sales and other transactional results and performance, to educate and train employees, and to conduct surveys and researches as related to goods, services, products, offerings and events
• To produce internal statistical data to rely on and refer to as basic information resources for reference for improving business performance and workflow efficiency
• To respond to and communicate with inquiries
• To comply with legal obligations and requirements as applicable and cooperate with regulators and law enforcement bodies regarding, for example, anti-money laundering, regulations on anti-social forces and anti-corruption, customs regulations and trade restrictions

According to Article 6(1)(b) GDPR, data processing is required for the aforementioned purposes in order to fulfil contractual and pre-contractual obligations. Failure to provide this data may result in a contract not being concluded. Moreover, the above data processing is in the legitimate interest within the meaning of Article 6(1)(f) GDPR. Where the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is to carry out our business in favour of the well-being of all our employees and the shareholders. If data processing requires consent within the meaning of Article 6(1)(a), Article 7 GDPR, this consent shall be obtained separately. Pursuant to Article 7(3) GDPR, consent may be withdrawn at any time without affecting the lawfulness of processing based on consent before its withdrawal.

Recipients

We only pass on personal data to third parties if and to the extent that legal permission within the meaning of Article 6(1) GDPR exists for these respective purposes. This includes in particular the passing on of data to shipping companies and payment service providers as well as to public bodies and institutions in the event of a legal or official obligation to pass on such data.
Insofar as we use external service providers to process personal data, these service providers have been carefully selected, commissioned in writing and are bound by instructions. They are checked regularly. The service providers shall process and retain personal data provided to them only to the extent that, and within the period effectively the same as, we may process and retain data pursuant to the provisions hereunder.

Storage periods

We store customer data and business partner data for the periods set out below, unless there is consent to storage going beyond them:

1. Until such time when relevant relationship with the customers/clients/suppliers finally ceases to exist any longer in relation to both of NITTO KOHKI CO., LTD. and NITTO KOHKI EUROPE GMBH; provided, however, that the duration of processing survives such cessation and lasts thereafter for and during such period whichever is longer of either of the following periods: applicable data or document retention periods as required under relevant laws, regulations, commonly observed standards and binding orders or requirements from the competent authorities; or the period to the extent as may be necessary to appropriately address and respond to possible requests by the customers or clients as data subjects for disclosure or otherwise; and
2. The period during which any legitimate interest of NITTO KOHKI CO., LTD. and/or NITTO KOHKI EUROPE GMBH exists to retain data

Rights of the data subject

The following data subjects' rights apply to all the aforementioned processing activities. In order to exercise the following rights, please note the respective contact details given above.

1. Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
The purposes of processing; the categories of personal data concerned; the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations; where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing; the existence of the right to lodge a complaint with a supervisory authority; where the personal data are not collected from the data subject, any available information as to their source; the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject. Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.


2. Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.


3. Right to erasure (right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed. The data subject withdraws consent to which the processing is based on Article 6(1)(a) GDPR or Article 9(2)(a) GDPR, and where there is no other legal ground for the processing. The data subject objects to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR. The personal data have been unlawfully processed. The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject. The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required.


4. Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data. The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead. The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims. The data subject has objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.


5. Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant Article 6(1)(a) GDPR or Article 9(2)(a) GDPR, or on a contract pursuant to Article 6(1)(b) GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.


6. Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on Article 6(1)(e) or (f) GDPR. This also applies to profiling based on these provisions.
The controller shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If the controller processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the controller to the processing for direct marketing purposes, the controller will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the controller for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.


7. Right to withdraw consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.


8. Right to lodge a complaint
Each data subject shall have the right to lodge a complaint to a supervisory authority about data protection issues.